Filling the role of company secretary

While it is no longer a requirement for a private limited company to have a Company Secretary, the role remains important for some companies as it can reduce the burden on company directors.

Throughout the company year, there are a number of important annual events that need attention, as well as other regular reporting events. Missing the deadline for some of these can carry fines, so timelines is important.

For instance, the company secretary is responsible for:

  • Maintaining the company’s statutory books and records in accordance with the Companies Act 2006.
  • Completing and filing annual confirmation statements, ensuring company details and activities logged with Companies House are accurate and up to date.
  • Preparing the yearly accounts and submitting them to Companies House in a timely manner.
  • Arranging director and shareholder meetings and ensuring board meeting compliance with regulatory requirements.
  • Notifying Companies House of any changes.
  • Shareholder communication – even smaller firms can have shareholders that need to be kept informed, especially those in the early rounds of funding
  • Signing documents – through the course of a year for a busy company, directors can find themselves signing a variety of documents, from the formal regulatory documents, VAT checking and sign off, PAYE, D&O insurances, leases and other admin legal duties as they crop up.

Anyone over the age of 16 can be a company secretary, even a corporate entity, unless they are a discharged director, an undischarged bankrupt (unless a court agrees to this) or your auditor. However, given their access to sensitive information, you’ll probably want to appoint somebody you can trust and who is experienced and qualified.

If you do decide that a company secretary is beneficial to your company’s operation, then talk to us. Tax Agility provides company secretarial services to a wide range of both national and international clients with companies and subsidiaries incorporated in the United Kingdom. We can act as a company secretary for your company and can also provide specialist company advice to assist company secretaries.

With company legislation changing regularly, we’ll make sure that your business has a clean bill of health and fully compliant with regard to the Companies Act requirements.

Our services include:

  • Company formations
  • Maintenance of statutory books and records
  • Preparation and filing of statutory returns and accounts
  • Preparation of structured corporate documentation
  • Shareholders agreements
  • General advice on company law

If you are interested in further services for your company or our services for Foreign Companies, please see our full range of Corporate Services available.

Call us now, regarding your company secretarial needs, on 020 8108 0090 or complete the enquiry form and we will call you back