Top 6 accounting mistakes small businesses make

Six common accounting mistakes small business make

As an accounting firm based in Putney and Richmond, we’ve seen our fair share of small business owners make accounting mistakes.

These mistakes can cost you time, money, and even your business. Fortunately, they are quite easy to avoid and with the assistance of a professional accountant, you’ll never need to be concerned about making them again.

In this article, we’re going to share the top 6 accounting mistakes small businesses make, and how you can avoid them.

Mistake #1: Not Keeping Good Records

This is one of the most common accounting mistakes we see. Small business owners often don’t think it’s important to keep track of their receipts, invoices, and other financial documents. But this is a big mistake!

Good records are essential for tracking your income and expenses, filing your taxes, and getting loans or financing. If you don’t keep good records, you’ll be flying blind when it comes to your finances.

Here are some examples of the importance of keeping good records:

  • If you don’t keep track of your income and expenses, you won’t know how much money you’re making or spending. This can lead to overspending and financial problems.
  • If you don’t file your taxes on time, you could be subject to penalties and interest.
  • If you don’t keep good records, it will be difficult to get a loan or financing. Lenders want to see that you’re a responsible business owner who can manage your finances.

Here are some tips for keeping good records:

  • Get a receipt for every purchase you make for your business.
  • Keep all of your invoices and other financial documents in a safe place.
  • Back up your records regularly.
  • Use accounting software, such as Xero, to help you track your income and expenses.

Mistake #2: Not Paying Your Taxes on Time

The penalties for late tax payments can be significant, so it’s important to make sure you pay your taxes on time. If you’re not sure when your taxes are due, you can always check with HMRC.

Here are some tips for paying your taxes on time:

  • Set up a system for tracking your tax deadlines.
  • Make sure you have enough money to pay your taxes on time.
  • File your taxes electronically.
  • Get professional accounting help if you need it.

Mistake #3: Not Using Accounting Software

Accounting software can save you a lot of time and hassle. It can help you track your income and expenses, generate reports, and file your taxes. There are many different accounting software programs available, so you can find one that fits your needs and budget. We recommend cloud based accounting from companies like Xero.

Here are some of the benefits of using accounting software:

  • Increased accuracy
  • Improved efficiency
  • Reduced costs
  • Easier compliance

Mistake #4: Not Getting Help from a Professional

If you’re not comfortable handling your own accounting, there are many qualified accountants who can help you. An accountant can help you set up a sound accounting system, track your finances, and file your taxes.

The cost of hiring an accountant can be offset by the benefits of having accurate and up-to-date financial records.

Here are some of the benefits of hiring an accountant:

  • Peace of mind knowing that your finances are in good hands
  • Expert advice on tax planning and other financial matters
  • Time savings

Mistake #5: Not Planning for the Future

It’s important to plan for the future of your business, and this includes planning for your taxes. You should consult with an accountant to find out how to minimize your tax liability and make the most of your tax deductions.

By planning for the future, you can help ensure that your small business is financially secure.

Here are some tips for planning for the future:

  • Consult with an accountant to find out how to minimize your tax liability.
  • Make sure you have a plan for retirement.
  • Make sure you have a plan for the sale of your business.

Mistake #6: Not Having a Disaster Recovery Plan

A disaster recovery plan is a document that outlines how your business will continue to operate in the event of a disaster, such as a fire, flood, or cyberattack. Having a disaster recovery plan in place can help you minimize the financial impact of a disaster and get your business back up and running as quickly as possible.

Here are some tips for creating a disaster recovery plan:

  • Identify your critical systems and data. What are the systems and data that are essential for your business to operate? Once you know what’s critical, you can start to develop a plan for how to protect it.
  • Create a backup plan. This should include a plan for backing up your data and systems, as well as a plan for restoring them in the event of a disaster.
  • Test your plan regularly. This will help you identify any potential problems and make sure that your plan is up-to-date.
  • Communicate your plan to your employees. Everyone in your business should know what to do in the event of a disaster.
  • Keep your plan updated. Your business and its needs will change over time, so it’s important to keep your disaster recovery plan updated as well.

By following these tips, you can help ensure that your business is prepared for any disaster.

Why not talk to TaxAgility and see how we can help you avoid these mistakes

By avoiding these common accounting mistakes, you can help ensure the financial health of your small business. So if you’re a small business owner, be sure to keep these tips in mind.

TaxAgility has been helping small businesses in and around Richmond and Putney for many years.

Contact us today on 020 8108 0090 to learn more about how we can help you.


Tips to help you achieve success in a challenging 2023 business environment

We are already one quarter or the way through 2023. The UK economy continues to face a number of challenges this year. With the outlook unlikely to change much during the year, except possible interest rate changes and adjustments in inflation, businesses will need to be more agile and innovative than ever before in order to remain successful. We thought it might be useful to you, to share are a few tips on how to do just that as you progress through the year.

How Businesses Can Remain Successful in 2023

The economic environment in 2023 is uncertain. The UK economy is expected to grow at a slower pace than in 2022, and there are concerns about the impact of rising inflation and interest rates. Despite the uncertainty, there are a number of steps that businesses can take to remain successful in 2023 and set themselves up for success in 2024. Success tips for business in 2023These include:

Focusing on cash flow: In a challenging economic environment, it is important to focus on cash flow. This means ensuring that you have enough money coming in to cover your expenses. You may need to take steps to reduce your costs, such as negotiating better deals with suppliers or reducing your workforce.

Investing in innovation: Innovation can help you to stay ahead of the competition and create new opportunities. This could involve developing new products or services, or finding new ways to reach your customers.

Building relationships with customers and suppliers: Strong relationships with customers and suppliers can help you to weather difficult economic times. Make sure that you are communicating regularly with your customers and suppliers, and that you are working together to find solutions to any problems that may arise.

Being prepared to adapt: The economic environment is constantly changing, so it is important to be prepared to adapt. This could involve changing your business model, entering new markets, or developing new products or services.

Focus on cash flow

In a challenging economic environment, it is important to focus on cash flow. This means ensuring that you have enough money coming in to cover your expenses. You may need to take steps to reduce your costs, such as negotiating better deals with suppliers or reducing your workforce.

One way to focus on cash flow is to track your income and expenses closely. This will help you to identify areas where you may be able to cut costs. You can use a spreadsheet or a budgeting app to track your finances.

Another way to focus on cash flow is to set up a budget. A budget can help you to track your spending and make sure that you are not spending more money than you are bringing in. When creating a budget, be sure to include all of your income and expenses, both fixed and variable. You may also want to consider creating a separate budget for your business expenses.

Finally, it is important to pay your bills on time. This will help to avoid late fees and damage to your credit score. Late payments can also damage your relationships with your suppliers and customers. Make sure to set up automatic payments for your bills so that you never miss a payment.

Invest in innovation

Innovation can help you to stay ahead of the competition and create new opportunities. This could involve developing new products or services, or finding new ways to reach your customers.

Invest in innovation, such as leveraging AI. AI can be used to automate tasks, improve decision-making, and personalise the customer experience. For example, AI can be used to automate customer service tasks, such as answering frequently asked questions or processing orders. AI can also be used to analyse data and identify patterns that would be difficult for humans to spot. This information can then be used to make better decisions about things like pricing, marketing, and product development.

Don’t forget to continue your digital enablement journey. Automating processes and leveraging the growing base of digital tools can help transform the efficiency of your business.

Finally, AI can be used to personalise the customer experience by providing customers with the information and products they need when they need them.

Listen to your customer’s thoughts on innovation in their businesses. What are their needs and wants? What are they not getting from other businesses? By listening to your customers, you can identify opportunities to develop new products or services that meet their needs.

Consider partnering with other businesses. This can help you to access new technologies and markets. For example, you could partner with a company that specialises in AI to develop new products or services. You could also partner with a company that operates in a different market to expand your reach.

Another way to invest in innovation is to look for new opportunities. Are there new markets that you could enter? Are there new ways to reach your customers? Be sure to stay up-to-date on industry trends and developments so that you can identify new opportunities.

Create a culture of innovation within your business. This means encouraging employees to be creative and to come up with new ideas. You can do this by providing training on innovation, offering rewards for innovative ideas, and creating a space where employees can share their ideas.

Finally, it is important to be willing to take ‘manageable’ risks. Innovation often involves taking risks. Don’t be afraid to fail. Failure is a part of the learning process and can lead to success.

Build relationships with customers and suppliers

Strong relationships with customers and suppliers can help you to weather difficult economic times. Make sure that you are communicating regularly with your customers and suppliers, and that you are working together to find solutions to any problems that may arise.

One way to build relationships with customers is to communicate regularly. This could involve sending out newsletters, holding regular meetings, or simply being available to answer questions. Regular communication can help to build trust and rapport with your customers.

Another way to build relationships with customers is to be responsive to their needs. If they have a problem, be quick to resolve it. By being responsive to your customers’ needs, you can show them that you value their business and that you are committed to providing them with a good experience.

Finally, it is important to be reliable. Do what you say you will do, when you say you will do it. Reliability is essential for building trust with your customers. If you can’t be relied on to keep your promises, your customers will eventually stop doing business with you.

Be prepared to adapt

The economic environment is constantly changing, so it is important to be prepared to adapt. This could involve changing your business model, entering new markets, or developing new products or services.

One way to be prepared to adapt is to be flexible. Be willing to change your plans as needed. The ability to adapt is essential for surviving in a changing economy. If you are too rigid in your thinking, you will likely be left behind.

Another way to be prepared to adapt is to be open to new ideas. Don’t be afraid to try new things. The best way to find out if something will work is to try it. If it doesn’t work, you can always go back to your original plan.

Finally, it is important to be willing to take risks. Sometimes, you need to take risks in order to grow your business. Look out for trends you can seize upon.  If you never take any risks, you will never achieve anything great.

By taking these steps, businesses can increase their chances of remaining successful in 2023 and setting themselves up for success in 2024.

Talk to TaxAgility

The business environment in 2023 is uncertain, but it is also full of opportunity. Businesses that are able to adapt and innovate will be well-positioned for success. AI can be a powerful tool for businesses that are able to use it effectively. Businesses that invest in AI now will be ahead of the curve in the years to come.

The future of business is uncertain, but it is also exciting. Businesses that are able to rise to the challenge will be rewarded. The world is changing rapidly, and businesses that are able to adapt will be the ones that succeed.

We encourage you to embrace the challenge of business in 2023. It is a time of great opportunity, and businesses that are able to seize it will be the ones that succeed.

At TaxAgility, we understand the challenges that businesses face in 2023. We are here to help you navigate the uncertain economic environment and grow your business. We offer a wide range of services, including accounting, tax planning, and business consulting. We can help you with everything from cash flow management to strategic planning.

We are committed to helping our clients succeed. We have a team of experienced and knowledgeable professionals who are dedicated to providing our clients with the best possible service. We are here to help you achieve your business goals.

Contact us today on 020 8108 0090 to learn more about how we can help you grow your business in 2023.